Position Summary:

Responsible for record keeping and files maintenance, reception, events coordination, mass mailing, backup for financial posting and reports, and other duties as necessary.

Initial Responsibilities

General Office

Filing and record keeping
Membership renewal and bug letters
Other mass mailing for fundraising and outreach
Answer phone and greet walk-ins
Preparation of outgoing mail

Events

Sell tickets and provide information about events
Maintain records on events’ income and expenses
Post-event P&L reports

Land Protection

Copy and maintain land protection records
Assist Exec.Director with gathering all necessary legal and other documents for pre-closing and post-closing of land protection projects

Additional Future Responsibilities

Prepare bank deposits
Generate acknowledgement letters to donors
Accounts Payable
Do all journal entry and recording of assets’ values (Quickbooks)
Create monthly financial reports
File tax exemption reports & pay fees on all newly acquired purchased lands
Assist Treasurer with preparation for Finance Committee meetings
Work with auditing firm during annual audit
Assist Executive Director with reports as needed
Attend meetings and professional development workshops

Qualifications

Familiarity with generally accepted accounting principles, prefer an associate degree in accounting
Proficiency in Microsoft Office (Outlook, Word, Excel, Powerpoint, and Access or other database management); Quickbooks experience a plus
A minimum of two years office work; non-profit office work a plus
Strong organizational skills
Good verbal and written communication skills
Ability to work well with others and to handle multi-tasks

Return to Home Page